Right here’s a confession: If somebody requested me how I used to be in a position to land two of probably the most thrilling full-time advertising and marketing roles in my profession, my first intuition would have been to say that I used to be simply “fortunate.”

man writes emails for job applications

A second later, although, I would be a lot fairer to myself and admit that I used to be in a position to make the hiring supervisor interested by studying extra about me. Whenever you apply for an open position, this primary impression often occurs if you ship in your resume over e mail.

The most important hurdle? Standing out amongst different candidates within the hiring supervisor’s inbox.

Download Now: 17 Professional Email Templates

As I’ve been self-employed for over 4 years now, the final time I utilized for any full-time position was years earlier than ChatGPT got here to the market.

Nonetheless, I questioned if AI is able to creating an e mail that may be compelling and private and, due to this fact, has the potential to intrigue a hiring firm. Additionally, how a lot data would I’ve to incorporate in my immediate to get a passable consequence? I examined three totally different prompts to see — right here’s what I realized.

Desk of Contents

What’s a job utility e mail?

A job utility e mail is a formal email despatched to a recruiter or a hiring supervisor by somebody who’s looking for employment. It goals to precise curiosity in a selected place and to share related data on the applicant’s abilities and expertise.

How one can Write a Job Utility E mail

1. Add a related topic line.

On high of functions from candidates, the hiring supervisor receives tens of different emails each single day.

And whereas you don’t have any management over how a lot communication they obtain, you are able to do loads to spice up your job utility e mail visibility.

“Make your intentions clear within the topic line,” says Robert Kaskel, chief folks officer at Checkr.“Point out it’s an utility, the position in query, and your title. Additionally, keep in mind that most e mail suppliers solely show 20-30 characters of topic line textual content within the recipient’s inbox.”

Kaskel additionally underlines that it’s best to avoid any “clickbait-y” textual content.

“Nor must you attempt to create a way of urgency through the use of phrases like ‘Pressing,’ ‘Speedy,’ or ‘Time-sensitive.’ These ways would possibly work for entrepreneurs, however they’re extra more likely to alienate and irritate a recruiter who might view them as misleading,” he mentioned.

2. Regulate your tone of voice to the corporate.

As a marketer, you understand that manufacturers use a unique tone of voice. Some are extra relaxed than others. If you wish to stand out from different candidates, attempt to use a tone of voice that matches the corporate you’re making use of to.

Check out the job advert. Is it written in a pleasant, humorous method, or is it tremendous skilled? Write your e mail copy in a manner that reveals you ‘get’ their communication model.

That is particularly necessary when making use of for advertising and marketing positions. In any case, a capability to regulate to a model’s tone of voice is one thing to be anticipated from advertising and marketing professionals. Proper?

3. Maintain it brief and related.

Every time I scroll via LinkedIn, the quantity of people that apply for a job by no means fails to amaze me. There are a whole bunch of candidates inside a number of hours after posting a job advert. The job market has gotten extremely aggressive.

That mentioned, recruiters should undergo tons of LinkedIn messages and emails. Their time is restricted, so maintain your e mail brief and to the purpose.

Guarantee that your opening paragraph is catchy. In case you make it blunt and irrelevant, the recruiters gained’t trouble studying the remainder.

Kimberley Tyler-Smith, government at Resume Worded, says, “As a recruiter who‘s seen hundreds of functions cross my desk, I can let you know one factor for certain: the generic, formulaic emails blur right into a monotonous hum. However the ones that really stand out? They’re those that inform a narrative.”

A narrative sparks curiosity, Tyler-Smith notes.

“A well-crafted story hooks me in, making me need to know extra concerning the individual behind the phrases. It‘s now not only a resume on a display. It’s a glimpse into your distinctive journey, your motivations, and your potential.

It reveals your ardour, your humor, your resilience — all of the qualities that make you, effectively, you. And in a world of faceless functions, authenticity is gold,” Tyler-Smith says.

She additionally says that it reveals you’re an excellent match for the corporate.

“A narrative that connects your experiences to the particular position and firm paints a vivid image of why you are not simply certified, however completely suited to the job,” provides Tyler-Smith.

4. Embody a private salutation.

Beginning your job utility e mail with “Expensive Sir/Madam” or “Expensive Hiring Crew” isn’t the easiest way to make a great first impression.

If the recruitment supervisor isn’t listed within the job advert, discover out who’s liable for hiring on this particular firm. It would require some digging, however it will likely be well worth the effort.

Nearly all of candidates gained’t trouble to search out out the individual’s title, and should you do, you’ll stand out.

5. Connect your CV and label it accurately.

Keep in mind to connect your CV to your e mail; should you overlook to do it, excessive likelihood is your utility might be ignored. Additionally, be sure it’s accurately labeled.

Daniel Kroytor, the founding father of TailoredPay, explains why that is so necessary. “It’s not uncommon for a job utility e mail to incorporate attachments, however what many don’t contemplate are their labels, and that is why they need to have a look at them fastidiously earlier than sending,” he says.

He provides that “you will need to keep in mind that you’re not the one one that is inquiring a few job alternative, which implies that potential employers will obtain dozens if not a whole bunch of paperwork, and if they’re mislabeled, they could possibly be disregarded or trigger HR complications.”

Max Wesman, founder and COO at GoodHire, additional emphasizes the significance of e mail attachments. He sees them as an important ingredient of a job utility.

Wesman says that “not solely do you must connect the appropriate paperwork, however in addition they have to be neatly designed, well-written, and freed from any errors.”

Attachments will let you connect paperwork and add data exterior of the essential utility format. Wesman notes, “So be sure to connect any enjoyable, fascinating, or qualifying paperwork that may assist your case.”

6. Embody a personalised part on why you match the corporate.

Keep away from statements like “I’ve years of expertise” should you aren’t planning to show the way it ties with the corporate you’re making use of to within the subsequent couple of sentences.

Every sentence ought to assist the hiring supervisor assess how precisely your presence might contribute to the enterprise.

For instance, should you’re making use of for a social media supervisor place, you can share a narrative of a profitable marketing campaign that you simply got here up with the concept for and what number of leads or gross sales it generated.

Gianluca Ferruggia, normal supervisor at DesignRush, has an excellent tackle this, saying that candidates ought to showcase not solely their professionalism but in addition their private model.

“This isn‘t merely about utilizing formal language; it’s extra about the way in which a candidate presents their capabilities and achievements. Relating previous experiences to the job’s necessities helps join their historical past with the long run position,” Ferruggia notes.

Ferruggia says that the “private” contact might be, as talked about above, an organization undertaking instance or perhaps a skilled worth that you simply and the corporate each share. This may assist set your utility aside.

“It leaves an impression that the candidate is each proficient of their area and has performed their homework, becoming seamlessly into the group’s tradition and imaginative and prescient,” Ferruggia says.

What ChatGPT Wrote Me

It’s time to have some enjoyable! I’ve determined to run slightly experiment to see if ChatGPT could possibly be of any assist in terms of writing job utility emails.

I used three totally different prompts to see how they’d influence the output. Here’s what I received.

Model 1

The immediate: “May you please write me a job utility e mail for a Content material Strategist place at Swooped?”

ChatGPT’s Output

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What I Assume

It wasn’t an epic fail, given how generic the immediate was, however it wasn’t nice both. To start with, it’s too lengthy. The details about the work expertise and achievements isn’t detailed sufficient. It doesn’t embrace any particular numbers.

For instance, as an alternative of simply saying, “I efficiently developed and executed content material methods that considerably elevated model visibility and engagement,” it might say, “I efficiently developed and executed content material methods that boosted natural site visitors by 50%.” This sounds much more spectacular.

The tone of voice is a bit bland. Swooped has a pleasant and relaxed communication model, however — to be honest — ChatGPT 3.5 couldn’t realize it, as I didn’t point out it within the immediate, and it has no entry to the corporate’s web site.

Additionally, some data, resembling “I’m notably impressed by Swooped’s dedication to innovation and its dynamic strategy to content material advertising and marketing,” appears to be made up. I didn’t inform ChatGPT that Swooped was progressive.

On a constructive word, it instructed a related topic line. It included all components that ought to seem in a job utility e mail, like a personalised salutation, data about earlier expertise, a resume, and thanks for the consideration.

General, I might probably deal with it as a primary draft.

Model 2

The immediate: Write me an e mail for a job utility because the Content material Strategist at Swooped. Recommend knowledgeable e mail topic line. Point out that I’ve 5 years of expertise as a content material marketer within the B2B business. Use knowledgeable however pleasant tone of voice. Maintain it inside 120 phrases.”

ChatGPT’s Output

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What I Assume

This time, I added extra particulars to the immediate. Is the outcome a lot better? I don’t assume so. The e-mail is loads shorter, which is nice. Despite the fact that I requested for a extra pleasant tone of voice, it looks as if it doesn’t differ from the primary model – it’s nonetheless extra on the formal facet. Once more, a number of the data it makes use of is fictional.

What stunned me is that it used “Expensive Hiring Supervisor” this time, as an alternative of a supervisor’s title. The decision? I’d nonetheless should put in numerous work earlier than sending it. It’s just too generic and appears like an e mail that I might ship to any firm. It calls for lots extra personalization.

Model 3

For the third model, I made a decision to provide ChatGPT a really detailed temporary, based mostly on Swooped’s real-life job ad on LinkedIn.

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The immediate: “Write me an e mail for a job utility because the Content material Strategist at Swooped. Recommend knowledgeable e mail topic line. Think about the next job necessities:

  • A minimal of three years of labor expertise in a content material advertising and marketing position throughout a wide range of business verticals.
  • Proficiency in undertaking administration and undertaking scheduling packages resembling Asana.
  • Familiarity with Ahrefs, Google Search Console, or different search engine optimisation instruments.
  • A persistent curiosity about enhance processes or discover new instruments.
  • The propensity to view change as a chance.
  • The braveness to ask questions, make strategies, and by no means accept going with the stream when it doesn’t make sense to you.
  • Revealed content material and/or common contributions to business blogs and web sites.

And my expertise:

  • I’ve 5 years of expertise as a content material marketer within the B2B business.
  • Elevated natural site visitors for my latest firm by 75%.
  • I used to be liable for producing totally different content material codecs, together with weblog articles, studies, case research, and touchdown web page copy.
  • I successfully managed and mentored a group of three content material writers.

Use knowledgeable, however pleasant tone of voice. Maintain it inside 150 phrases. The hiring supervisor’s title is Nataly.”

ChatGPT Output

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What I Assume

I like how all the data I’ve supplied made it into the e-mail, each these concerning the firm’s necessities in addition to people who relate to my expertise.

The size of the e-mail is barely over the requested 150 phrases, however — since this isn’t a LinkedIn or Twitter publish and I don’t have a personality restrict when sending an e mail — this isn’t a difficulty.

Sadly, I’m nonetheless sad with the tone of voice. Whereas the copy is skilled, it’s too formal. I don’t see the “friendliness” I’ve requested for anyplace.

I really feel that I’d obtain a really related output even when I didn’t ask for the copy to be written in a pleasant tone of voice.

All in all, whereas the contents of the e-mail don’t require any extra personalization, for my part, it doesn’t really feel private and requires a rewrite.

This brings me to the following part.

Writing My Personal Job Utility E mail

After reviewing all three variations of the e-mail, I made a decision to jot down my very own.

I avoided any ChatGPT concepts and simply wrote what, based mostly on my experiences, felt like one thing that might seize the hiring supervisor’s curiosity.

Topic line: Noticed you’re on the lookout for a Content material Strategist

Hello Nataly,

I noticed you’re trying to find a Content material Strategist, and I is likely to be the right match. I’ve 5 years of expertise as a content material marketer within the B2B business, with recruitment and HR being one in every of my areas of experience.

Throughout my time as a content material group member, I’ve:

  • Helped develop natural site visitors to the corporate’s web site by 75%
  • Managed a group of three content material writers
  • Produced a wide range of totally different content material codecs, together with weblog posts, touchdown web page copy, studies, and case research.

I’m acquainted with all of the instruments talked about within the place — I used Asana to handle content material advertising and marketing initiatives, and I can’t think about my life with out Ahrefs anymore! I additionally really feel that I’d be a great tradition match for the corporate. I consistently search for methods to optimize my work, and I’m not afraid to share my opinion.

My resume is within the attachment.

I’d love to leap on a name to study extra concerning the position and see if we’d be a great match.

Greatest regards,


What I Did Right here

I made a decision to begin with a to-the-point e mail topic line, which mentions the position I’m interested by however skips the model title.

In my view, naming the corporate within the e mail subject isn’t important when emailing the hiring supervisor or an inner recruiter. In any case, they aren’t hiring for anybody else however their firm, not like recruitment companies.

Earlier than writing the message itself, I checked on LinkedIn who the hiring supervisor is and featured their title within the salutation to make it really feel extra private. It’s additionally a refined sign that I did my analysis earlier than making use of for the job.

All through the e-mail, I used a relaxed, pleasant tone of voice, as that’s how the model communicates on its web site. This will make my utility really feel way more relatable and make me seem like a probably good match for the group.

So far as size is anxious, I stored the copy pretty brief. I addressed a number of of the important thing necessities and related experiences, with out overwhelming the hiring supervisor with data. To catch their consideration, I used a few numbers to display my abilities and skill to handle a group.

My aim for the e-mail was to give attention to my persona and work ethics, as these typically decide whether or not you’re going to be a great match for the corporate in the long term.

To sum up, whereas the output from ChatGPT was respectable in sure areas, I really feel that I’d nonetheless determine to use with my very own e mail, written from scratch. You should utilize AI output for inspiration, however should you actually need to stand out, dedicate a while to writing a real message that has that inimitable, human “really feel.”

People vs. AI

I feel that this battle has been gained by a human.

Was this a good combat? Most likely not completely as a result of ChatGPT3.5 didn’t have entry to the identical data that I did.

Until I supplied sufficient particulars concerning the place and the corporate I used to be making use of to, it wouldn’t be capable to generate a job utility e mail interesting sufficient to the hiring supervisor. The copy was too generic.

To present it some credit score — ChatGPT did fairly effectively with e mail construction, incorporating all crucial components.

It appears helpful for creating the primary draft. Whereas additional personalization is important, deciding on the construction to make sure the appropriate stream might be the toughest facet, and it received it proper.

Must you use ChatGPT to jot down your advertising and marketing job utility emails? Completely! Simply be sure to personalize the output earlier than hitting ship.

Have enjoyable experimenting.

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