Paid media professionals are not any strangers to reporting. 

Nonetheless, not all PPC studies must be handled the identical. 

  • Totally different audiences require you to give attention to completely different metrics, and who receives your report ought to dictate the kind of evaluation you set collectively. 
  • Reporting additionally varies relying on the time-frame you overview, with the most typical cadences being weekly, month-to-month, quarterly and yearly. 

Every report has key similarities and variations, so let’s dive in. 

Efficient evaluation overview

First, a fast refresher on the best way to effectively analyze PPC performance:

  • Notice any shifts in key metrics, particularly spend and conversions. 
  • Clarify what these shifts imply in the actual world. 
  • Name out the potential causes behind any developments. 

The result’s a transparent overview of what’s occurring within the account, why it’s occurring, and what you probably did to affect that (or how you intend to handle it if motion is required).

  • Instance: “Conversion fee elevated 10%, which signifies that our touchdown web page resonates higher with our viewers after updating the content material two weeks in the past.” 

This normal method is related for any report, no matter viewers or cadence.

Dig deeper: PPC management checklist: Daily, weekly and monthly reviews

Weekly studies

A weekly cadence is normally the shortest period individuals are requested to report on. The viewers for these studies may be your common level of contact or a direct supervisor in order that the evaluation might be extra in-depth. 

For accounts with a excessive quantity of information (which can additionally coincide with greater budgets), it’s pretty widespread to see developments seem week over week. 

  • Name these out, any causes for the shifts, and any motion objects that may be wanted. 
  • You too can present a fast month-over-month comparability to take a look at the broader image.

For accounts with decrease budgets or much less information out there (like for those who goal a distinct segment business), week-over-week shifts may not be as prevalent. 

  • Strive to not overreact to minor shifts on this scenario, as information might be skewed by the quick timeframe you’re taking a look at.
    • Instance: 2 conversions final week vs. 3 conversions the week prior is a 33% lower, however the total quantity is analogous. A 33% lower for an account averaging 100 conversions per week might be far more alarming although.
  • As a substitute, I like to recommend taking a look at a month-to-date comparability to the earlier month to provide you a greater concept of how efficiency is trending over time (e.g., 10/1–10/12 vs. 9/1–9/12).
    • You might additionally examine to the earlier interval if it’s longer than per week (e.g., 10/1–10/12 vs. 9/19–9/30). 

The most important differentiator for weekly studies is which you can dig deeper into the account. Hone in on particular key phrases and audiences which can be seeing a shift. Notice any current adjustments you made or duties you’re actively engaged on to enhance short-term efficiency. 

  • In different phrases, get just a little extra into the nitty gritty. Because you’re in all probability delivering this to somebody you’re employed with usually, they don’t essentially should be reminded of the longer-term targets each week (although that ought to nonetheless be saved in thoughts). 

These similar rules apply for those who do biweekly or mid-month reporting as an alternative of weekly studies, and the ultimate product might look one thing like this:

Example of weekly report for high-volume account
Instance of weekly report for high-volume account
Example of a weekly report for an account with limited data
Instance of a weekly report for an account with restricted information

Month-to-month studies

Month-to-month studies must be a staple for any digital marketer. Your viewers is probably going the identical as weekly studies, however they may be despatched to different stakeholders you don’t work with ceaselessly.

Begin by evaluating efficiency to the earlier month and supply insights based mostly on that month-over-month information. You don’t have to go as in-depth as a weekly report, although – broaden your focus to what had essentially the most influence.

  • Instance: As a substitute of highlighting particular key phrases/audiences, name out the advert group or marketing campaign. 
  • There could also be instances when it is advisable present extra element, significantly if efficiency worsens, however normally, this may function framework. 

When you’ve finished a month-over-month comparability, examine your efficiency to the earlier 12 months. Are you beating final 12 months’s benchmarks? If not, why? This can be a nice option to maintain your self accountable and establish alternatives for the long run. 

  • Yr-over-year evaluation will also be pretty temporary. You continue to wish to give perception into adjustments which can be impacting efficiency, however a fast abstract ought to suffice. 

The important thing with month-to-month studies is to research efficiency with medium- and long-term targets in thoughts. Individuals receiving the report don’t essentially have to know the effective particulars – simply the important thing factors. 

  • Instance: Noting that you simply up to date advert copy and CTR elevated total as an alternative of itemizing every particular person headline change. 

The ultimate product might look one thing like this:

Example of September monthly report
Instance of September month-to-month report

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Quarterly studies

One other widespread reporting time is firstly of every quarter. Much like the distinction between weekly and month-to-month studies, these analyses ought to have a longer-term perspective. 

Nonetheless, quarterly studies are additionally extra prone to be seen by higher-ups, like VPs, Administrators, and C-level executives. It’s necessary to method these like an govt abstract due to this. 

In your evaluation, focus extra on the account’s long-term technique, profitability, and so forth. Executives doubtless aren’t as frightened about effectivity and engagement metrics (like click-through fee and common value per click on) except these have been outlined as core KPIs or had a serious contribution to total account progress. 

That is very true for any charts, graphs, or different visualizations you embrace within the report.

The comparability interval must also be the earlier quarter and the earlier 12 months.

  • Instance: If you happen to’re doing a quarterly report for This fall 2023, examine that to each Q3 2023 and This fall 2022.

The ultimate product might look one thing like this: 

Example of Q3 report
Instance of Q3 report

Annual studies

Lastly, annual studies can be utilized to summarize main initiatives all year long. The folks you ship this to will doubtless be much like your quarterly studies, so the method must also be related. 

The primary emphasis must be whether or not or not firm/department-wide targets have been achieved. 

  • Examine efficiency to the earlier 12 months and word any main wins or areas for enchancment. 
  • Define your highest influence initiatives from the previous 12 months, what went nicely, and what you’d have finished in another way. 

This provides you a roadmap for the approaching 12 months whereas additionally highlighting success, and the ultimate product might look one thing like this: 

Example of 2022 report
Instance of 2022 report

Tailoring your PPC evaluation: Insights for each reporting cycle

Efficient PPC reporting is a matter of timing and viewers. Tailoring your evaluation to the suitable timeframe is crucial.

The most important distinction between weekly, month-to-month, and quarterly studies is the quantity of element it is best to go into. 

  • Weekly studies are essentially the most in-depth, specializing in particular short-term updates.
  • Month-to-month studies are essential to understanding medium- and long-term efficiency, with barely much less element wanted than weekly studies. 
  • Quarterly studies take a higher-level have a look at key developments unfolding all year long.
  • Annual studies summarize main initiatives, with the primary emphasis being on firm/department-wide targets for the 12 months. 

Readability, relevance, and actionable insights are key to PPC reporting success. Join information to real-world implications, communicate your viewers’s language, and refine your reporting abilities to make a distinction in your paid media efforts.

Dig deeper: How to improve PPC campaign performance: A checklist

Opinions expressed on this article are these of the visitor writer and never essentially Search Engine Land. Employees authors are listed here.

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