Are you able to get the job you need by sending a thanks e mail after a closing interview? It is common apply for candidates to research the company they’re interviewing with. However many nice interviews don’t flip right into a job.

Man sends a thank you email after a final interview.

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When interviewing at HubSpot, I despatched a thanks e mail that impressed my interviewers a lot they employed me inside seven days. Apparently, that is 20 days sooner than their common turnaround.

Subsequent, we’ll present you how you can write a terrific thanks e mail after your subsequent interview to realize comparable outcomes.

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Interview thank you email graphic with title “The Thank You Email That Got Me Hired One Week After the Interview”

Must you ship a thanks e mail after a closing interview?

Most individuals get nervous about job interviews, and also you most likely do too. That may result in some confusion and stress about one of the best ways to comply with up. Recruiters and hiring managers are busy. You don’t wish to hassle them, however your timeline and priorities are vital too.

On the identical time, even in a terrific job market, there may be plenty of competitors on the market. In accordance with Zippia, solely about 6 out of 250 company job candidates truly get known as in for an interview. And Robert Half’s analysis says that the shift from native to distant hiring signifies that employers are getting 54% more applications from expert candidates.

With many roles asking for two to four interviews per candidate, how will you stand out? Constructing relationships all through the hiring course of will take a while and creativity. However there’s a easy and time-tested technique that candidates don’t at all times bear in mind – writing a terrific thanks e mail.

Greatest Thank You Interview Electronic mail

One of the best thanks e mail after a closing interview is just like the thanks notes that folks have their youngsters ship after birthdays and holidays. It’s a technique to present that you simply respect their effort and time, and to genuinely say thanks.

The work on your thanks e mail truly begins in the course of the interview. Get your interviewer’s identify (and proper spelling) and jot down a number of notes. This may make it simpler so that you can reference your dialog later while you follow-up with an e mail.

Your thanks e mail ought to be despatched inside 24 hours after your interview. No want to write down a novel — this e mail ought to be honest however concise. You should definitely:

  • Drive dwelling your curiosity for the function and firm.
  • Name out one thing that you simply discovered fascinating within the dialog you had.
  • Supply to reply any questions

However that is on your dream job and never your favourite aunt. So, let’s speak about standing out together with your thanks notice so you may get the job you need.

How one can Write a Thank You Electronic mail After an Interview

1. Assessment your analysis.

47% of recruiters say they might reject candidates that had little information in regards to the firm they’re making use of to. That is why it is vital to resesarch the corporate in addition to the individuals who will likely be conducting the interview. Profitable candidates look by means of firm web sites, Glassdoor, and social media. That analysis is important for a profitable job interview. On the identical time, this analysis doesn’t at all times floor throughout these conversations.

As a result of even the very best interviews are traumatic, it’s straightforward to neglect the small print. However these particulars are what recruiters and hiring managers are searching for in a candidate as a result of they present how excited you might be in regards to the job.

Whereas it’s not at all times doable to take notes throughout an interview, you should definitely make notes afterward. For interviews the place you converse with many individuals, attempt to write some fast notes after every dialog. This makes it simpler to recollect what was particular about every particular person and interview.

Earlier than you begin writing your thanks emails, overview your notes and analysis. This may make it simpler so that you can create compelling thanks notes.

2. Be taught what to not do.

You wish to be the right candidate for the job. That signifies that you may look to a thanks e mail template to craft your thank yous. However that’s most likely not your greatest subsequent step.

In case you search “Observe up e mail after interview” in Google, you will come throughout boring e mail templates like this one:

So, what’s flawed with it?

  • Seems like a template e mail.
  • Fails to say any private connection or subject of dialog that occurred in the course of the interview.
  • Conveys an absence of curiosity within the firm.
  • Supplies no added worth to the interviewer.

If I despatched this as my follow-up thanks e mail, I’d as properly not have despatched one in any respect. I wanted to show that I deserved the job. That I used to be the particular person this staff wanted.

3. Write a personalized, detailed follow-up based mostly in your interview conversations.

Right here is the word-for-word e mail I despatched my future hiring supervisor:

I knew I wished my post-interview follow-up e mail to convey these components:

Context and Persona

I began jotting down notes after the interview to make sure that I may embody some private connection or widespread curiosity that may assist the hiring supervisor bear in mind me in a pool of a whole bunch and even 1000’s of candidates.


I attempted specializing in these predominant themes to indicate how badly I wished the job:

  • Particular traits of the staff that stood out to me
  • Parts of the place that appealed to me most
  • Values that I share with the corporate

For instance, I emphasised the “scrappy, fast-paced” nature of the staff as a side that significantly excited me about this function.


I recapped why I’d be an asset to the staff and the corporate. As an alternative of speaking in generalities, I cited concrete examples of how I’d contribute by drawing from previous experiences and supplied hyperlinks to varied content material, tasks, and displays that I’ve labored on, a few of which I spoke about throughout my interview.


Employers aren’t simply searching for a certified and succesful candidate. They’re searching for real enthusiasm. I used to be thrilled about this potential job, and I informed them why.

4. Present your distinctive worth in an genuine method.

Good individuals wish to rent smarter individuals. So I found out how you can stand out from a whole bunch of different candidates.

I demonstrated I wasn’t simply certified for the place, however I used to be certified for the tradition. Years in the past, HubSpot printed a SlideShare on their “Culture Code.

I used that code for instance (actually) how my persona matches HubSpot’s tradition.

A number of hours after sending this e mail, I noticed (utilizing HubSpot Sales) that the hiring supervisor, Anum, opened my emails and clicked my hyperlinks.

I had two extra interviews scheduled the next week. I used to be employed that Thursday night.

They later informed me the significance of this additional step within the hiring resolution:

“Your private tradition code was a serious contributor in deciding to maneuver you alongside our interview funnel. Not solely was its content material reflective of how your values tied to our firm’s values, the act of creating it confirmed hustle and that you simply understood the significance we place on tradition at HubSpot.”

And now I am scripting this from my desk at HubSpot.

All due to a singular thanks e mail.

How one can Add Worth in Your Observe-Up

In case you can, attempt to tailor the accomplishments you point out to the kind of interview you simply had. For instance, after a competency-based interview, you may wish to point out your expertise with a latest business development. You might additionally consult with a selected app or device that got here up throughout your dialog.

In a behavioral interview follow-up, it may be higher to speak about the way you suppose your working model aligns with the staff.

One other tip: Video interviews are extra well-liked than ever. The convenience of digital interviews signifies that candidates might need extra interviews that finish and not using a job supply.

So, don’t simply take into consideration what you need to write in your e mail. Take into consideration what else you may add that spotlights why you’ll be good for the function.

For instance, if you wish to train a web-based class, connect a brief video of you instructing a category. In case you’re making use of for a design function, add a graphic thanks notice to your e mail.

If you wish to be taught extra about emails that get consideration, try this video from Nancy Harhut, an INBOUND favourite:

5. Ask sensible questions.

You completely wish to present your worth throughout your job search. However there’s one other important ability you additionally wish to present potential employers. Curiosity.

The technological advances that allow staff to do business from home are additionally chargeable for the pace of change within the office. To roll with that fixed change, it’s essential to keep curious.

Office success additionally means teamwork, communication, and interactive problem-solving. Curiosity additionally reveals empathy. It’s a simple technique to present interviewers your funding in different individuals and their function within the large image.

Asking knowledgeable questions reveals that you simply’re not simply pleased with your work expertise and accomplishments. It highlights that you simply’re additionally enthusiastic about what individuals at their firm are doing and the way they do it.

6. Assessment your notice to ensure you haven’t missed something.

There are some things that each follow-up email, regardless of how informal, ought to embody.

First, create an authentic topic line in order that your thanks e mail is simple to seek out in a crowded inbox.

Subsequent, examine that you simply ship your personalised e mail to the appropriate particular person and that you’ve got spelled their identify appropriately. Then overview your e mail draft to guarantee that the contents of your e mail name consideration to your capacity and enthusiasm for the function you’re making use of for.

Lastly, nail down the subsequent steps as you shut your e mail. In case you clearly define your expectations, it provides potential employers a greater likelihood to fulfill them.

Would you like an replace in your subsequent steps? Or do it’s essential to submit additional data for his or her overview? Possibly you’ve gotten a private deadline due to one other supply and also you wish to know once they plan to achieve out with a choice.

So, as a substitute of closing your e mail with one thing basic like “Hoping to listen to from you quickly,” add a closing that clarifies your understanding of what occurs subsequent.

7. Customise your emails after every step within the interview course of.

Because the hiring course of often consists of a couple of interview and several other interviewers, you’ll must issue that into your thanks emails. Remember that interviewers could share your emails because the staff decides on the appropriate candidate, so each e mail ought to be (largely) distinctive.

Be sure you’re emailing everybody concerned in your software course of. Then, customise your notes in response to the stage of the interview course of and what you mentioned with that particular person.

These are a number of examples that may allow you to draft emails all through the hiring course of.

Recruiter Thank You Electronic mail

Observe-up Thank You Electronic mail Template

Last Interview Thank You Electronic mail

In case you’ve made it to the ultimate stage of the interview course of and are awaiting a choice on the function, make sure that your thanks e mail is enthusiastic and assured. This fashion the hiring supervisor has probably the most optimistic doable impression of you earlier than making a choice.

It is superb how placing in a number of additional minutes of thought and creativity can get you precisely the place you wish to go. In case you want extra inspiration, these follow-up email templates are a terrific place to start out.

Your Last Thank You Electronic mail Is Simply the Starting

Clicking “Ship” in your closing interview e mail will be the important thing to the subsequent dialog you’ve gotten. As soon as your e mail is full, it’s time to consider the opposite selections that come after you hear about that elusive dream job.

Are you aware your goal wage? What are you anticipating on your advantages? What about day without work? In case you’re not chosen for this place, are you continue to hoping to work for this firm sooner or later?

The method of making use of on your dream job will be intense. However the extra you put together, the extra snug and assured you’ll be. Maintain constructing in your information and expertise, and also you’ll be heading for achievement.

This submit was initially printed in January 2019 and has been up to date for comprehensiveness.

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