Creating an ideal PowerPoint presentation is a ability that any skilled can profit from. The issue? It’s very easy to get it flawed. From poor coloration selections to complicated slides, a foul PowerPoint slideshow can distract from the implausible content material you’re sharing with stakeholders in your group.

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That’s why it’s so necessary to discover ways to create a PowerPoint presentation from the bottom up, beginning together with your slides. Even if you happen to’re aware of PowerPoint, a refresher will allow you to make a extra enticing, skilled slideshow. Let’s get began.

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I like to think about Microsoft PowerPoint as a check of fundamental skilled expertise. To create a passing presentation, I must exhibit design expertise, technical literacy, and a way of non-public type.

If the presentation has an issue (like an unintended font, a damaged hyperlink, or unreadable textual content), then I’ve most likely failed the check. Even when my spoken presentation is properly rehearsed, a foul visible expertise can damage it for the viewers.

Experience means nothing with out a good PowerPoint presentation to again it up. For starters, seize your collection of free PowerPoint templates beneath.

 

 

Regardless of your subject, successful PowerPoints rely on three predominant components: your command of PowerPoint’s design instruments, your consideration to presentation processes, and your devotion to constant type. Listed below are some easy suggestions that can assist you begin mastering every of these components, and remember to take a look at the extra assets on the backside of this publish.

Easy methods to Make a PowerPoint Presentation

A presentation is made up of a number of slides, let’s delve deeper into PowerPoint’s capabilities.

Getting Began

1. Open PowerPoint and click on ‘New.’

If a web page with templates doesn‘t routinely open, go to the highest left pane of your display and click on New. Should you’ve already created a presentation, choose Open then double-click the icon to open the prevailing file.

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2. Select a theme or create your personal.

Microsoft presents built-in themes and coloration variations that can assist you design your slides with a cohesive look. To select from these pre-built themes, select the File tab once more, choose New, select one of many choices, and click on Create. There’s additionally an choice to pick a clean presentation if you happen to choose to not add one.

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In any other case, you should use PowerPoint components, your design sense, and your model’s coloration palette to make your personal “theme.”

Creating PowerPoint Slides

3. Insert a slide.

Insert a brand new slide by clicking on the House tab after which the New Slide button. Take into account what content material you wish to placed on the slide, together with heading, textual content, and imagery.

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Take into account what content material you wish to placed on the slide, together with heading, textual content, and imagery.

4. Create a wide range of slides for various functions.

You don‘t wish to current the identical actual slide, solely with totally different content material on it. This could bore your viewers. Be certain that you create a number of variations, accommodating a few of the frequent makes use of for slides. At minimal, you’ll want:

  • A title slide
  • An agenda or desk of contents slide
  • A slide that introduces the speaker
  • Numerous content material slides (create totally different layouts contemplating what sort of multimedia you will use)

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5. Use the Duplicate Slides function to avoid wasting you time.

There‘s no purpose to create these designs time and again. Now that you’ve got a couple of to attract from, you possibly can merely duplicate them earlier than inputting your content material. Right here’s how to try this:

  • On the left pane, right-click the thumbnail of the slide you wish to duplicate.
  • Select Duplicate Slide from the pop-up menu.

This can routinely add a replica of this slide to the presentation. From there, you possibly can customise it in your wants.

6. Add images to your slide

Add photos by clicking Insert and clicking the Photos icon. Moreover, you possibly can add different components through the use of options within the House and Insert tabs on the highest ribbon. Mess around with the structure by dragging components round together with your mouse.

7. Add transitions to your slides (non-obligatory).

Finished properly, transitions can add just a little little bit of motion and showmanship to your presentation. PowerPoint has a number of transitions inbuilt so that you can select from.

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To entry them, choose the Transitions tab from the highest ribbon. From there, you possibly can choose a transition for it to preview in your display. To customise it additional, click on Impact Choices and play with the options to seek out one thing that fits your liking. To take away a transition, choose Transitions and click on None.

8. Add animations to your slides (non-obligatory).

Like transitions, animations can add motion, reveal data, and allow you to underscore the factors you wish to hit throughout your speech. To animate a component, observe these steps:

  • Choose the component you need animated by clicking on it.
  • Select Animations from the highest ribbon.
  • You may have the choice to select from a number of results displayed within the ribbon.
  • Clicking on one provides you with a preview.
  • To customise the animation, choose Impact Choices.
  • To take away an animation, click on None within the ribbon.

A number of the methods to customise animations embody:

  • On Click on
  • With Earlier
  • After Earlier
  • Period
  • Delay

These describe the way you need the impact to behave, so mess around with them till you discover an impact that fits your liking.

You may even have the choice to maneuver animations round as you edit your slides by clicking on the Animation Pane button, then reordering the animations within the checklist that pops up.

Ending Up Your Presentation

9. Save your presentation.

Click on File and Save, ensuring to specify which folder or vacation spot you need your PowerPoint to be saved. Should you’re utilizing your slides for schooling or instructing, it might be useful to convert your presentation to an online course.

10. Run your presentation.

It is at all times good to do a trial run to make sure that your slides are arrange correctly and your animations fireplace the best way you anticipate them to.

To current your PowerPoint, go to the Slide Present tab and click on Play from Begin. The slide will cowl your entire display, blocking out your desktop and PowerPoint software program. That is so your viewers (on this case, you for the trial run) is solely centered on the visible components of your presentation.

11. Advance the slides.

Once you’re finished with one slide and wish to present the subsequent in your sequence, click on your mouse in presentation mode. This can advance the slide. 

PowerPoint Model

1. Don’t let PowerPoint resolve how you utilize PowerPoint.

Microsoft wished to supply PowerPoint customers with lots of instruments. However this doesn’t imply it’s best to use all of them. Listed below are some key issues to look out for:

  • Make it possible for the preset PPT themes complement your wants earlier than you undertake them.
  • Attempt to get away from utilizing Microsoft Workplace’s default fonts, Calibri and Cambria. Utilizing these two typefaces could make the presentation appear underwhelming.
  • Professionals ought to by no means use PPT’s motion sounds. (Please think about your viewers above private desire).
  • PowerPoint makes bulleting automated, however ask your self: Are bullets really acceptable for what it’s good to do? Typically they’re, however not at all times.
  • Latest PPT defaults embody a small shadow on all shapes. Take away this shadow if it is not really wanted. Additionally, don’t depart shapes of their default blue.

2. Create customized slide sizes.

When you normally can get away with the default slide dimension for many displays, chances are you’ll want to regulate it for bigger displays on weirdly sized shows. If it’s good to try this, here is how.

  • Within the top-left nook, select File.
  • Choose Web page Setup.
  • Kind the peak and width of the background you need, and click on OK.
  • A dialogue field will seem. Click on Scale if you wish to additionally resize your content material, or Don’t Scale if you happen to don’t. We advocate clicking Don’t Scale, then manually adjusting minor structure points.

Tip: You possibly can keep away from a headache with the final step if you happen to resize your slides earlier than you add any objects to them. In any other case, the scale of your objects will develop into skewed.

powerpoint presentation: resize slide

3. Edit your slide template design.

Typically, it is a lot simpler to edit your PowerPoint template earlier than you begin — this manner, you do not have to design every slide by hand. This is the way you try this.

  • Choose View within the high navigation.
  • Click on Grasp.
  • Within the drop-down, click on Slide Grasp.
  • Make any modifications you want, then click on Shut Grasp within the high ribbon. All present and future slides in that presentation will use that template.

powerpoint presentation: editing the master

4. Write textual content together with your viewers in thoughts.

A major a part of a PowerPoint’s content material is textual content. Nice copy could make or break your presentation, so evaluating your written work from a couple of totally different angles may make you appear extra persuasive. Preserve the quantity of textual content underneath 6-8 traces (or 30 phrases) at a minimal of dimension 24 pt. Fascinated with how your textual content is acquired differentiates good presenters from the most effective.

Typography:

Many individuals underestimate the affect of typeface, however selecting the best font is necessary — the notion of your font kind may affect your viewers’s impression of you. The fitting font is a chance to convey constant model persona and professionalism.

Some fonts are seen as clear {and professional}, however this does not imply they’re boring. A standard mistake is considering your font is not “thrilling” sufficient, which may lead you to decide on a font that distracts out of your general message. We advocate sticking to simple serif and sans-serif fonts. Keep away from script fonts due to potential readability points.

powerpoint presentation: types of fonts

That stated, you possibly can nonetheless use enjoyable and eccentric fonts — carefully. Offsetting a enjoyable font or giant letters with one thing extra skilled can create an enticing presentation.

Above all, ensure you are constant so your presentation appears to be like the identical all through every slide. That means, your viewers does not develop into distracted by too many disparate fonts. Try this instance from HubSpot’s firm profile templates:

powerpoint presentation: consistent slides

Interested in this presentation template? Download it for free here.

5. Be certain that all your objects are correctly aligned.

Having correctly aligned objects in your slide is the important thing to creating it look polished {and professional}. You possibly can manually attempt to line up your photos … however everyone knows how that sometimes works out. You are making an attempt to ensure all your objects hang around in the midst of your slide, however once you drag them there, it nonetheless does not look fairly proper. Do away with your guessing recreation and let PowerPoint work its magic with this trick.

Right here’s easy methods to align a number of objects:
  • Choose all objects by holding down Shift and clicking on all of them.
  • Choose Organize within the high choices bar, then select Align or Distribute.
  • Select the kind of alignment you need.

powerpoint presentation: aligning objects

Right here’s easy methods to align objects to the slide:
  • Choose all objects by holding down Shift and clicking on all of them.
  • Choose Organize within the high choices bar, then select Align or Distribute.
  • Choose Align to Slide.
  • Choose Organize within the high choices bar once more, then select Align or Distribute.
  • Select the kind of alignment you need.

powerpoint presentation: aligning objects

PowerPoint Design

6. Use “Format Object” to raised management your objects’ designs.

Format menus will let you do fantastic changes that in any other case appear unattainable. To do that, right-click on an object and choose the Format Object choice. Right here, you possibly can fine-tune shadows, regulate form measurements, create reflections, and rather more. The menu that can pop up appears to be like like this:

powerpoint presentation: format object pane

Though the principle choices might be discovered on PowerPoint’s format toolbars, search for full management within the format window menu. Different examples of choices accessible embody:

  • Adjusting textual content inside a form.
  • Making a pure perspective shadow behind an object.
  • Recoloring images manually and with automated choices.

7. Benefit from PowerPoint’s shapes.

Many customers don’t notice how versatile PowerPoint’s form instruments have develop into. Together with the expanded format choices launched by Microsoft, the potential for good design with shapes is available. PowerPoint supplies the consumer with a bunch of nice form choices past the standard rectangle, oval, and rounded rectangle patterns.

As we speak’s shapes embody a extremely useful Sensible Shapes operate, which allows you to create diagrams and stream charts very quickly. These instruments are particularly priceless when you think about that PowerPoint is a visible medium. Paragraphing and bullet lists are boring — you should use shapes to assist specific your message extra clearly.

8. Create customized shapes.

Once you create a form, proper click on and press Edit Factors. By enhancing factors, you possibly can create customized shapes that suit your particular want. As an example, you possibly can reshape arrows to suit the scale you want.

powerpoint presentation: editing points

An alternative choice is to mix two shapes collectively. To take action, choose the 2 shapes you’d wish to work with, then click on Form Format within the high ribbon. Faucet Merge Shapes.

You’ll see a wide range of choices.

  • Mix creates a customized form that has overlapping parts of the 2 earlier shapes lower out.
  • Union makes one fully merged form.
  • Intersect builds a form of solely the overlapping sections of the 2 earlier shapes.
  • Subtract cuts out the overlapping portion of 1 form from the opposite.
  • Fragment will break up your form into totally different components relying on the place they overlap.

Through the use of these instruments relatively than making an attempt to edit factors exactly, you possibly can create precisely measured customized shapes.

9. Crop photos into customized shapes.

Apart from creating customized shapes in your presentation, you may also use PowerPoint to crop current photos into new shapes. This is the way you try this:

  • Click on on the picture and choose Image Format within the choices bar.
  • Select Crop, then Crop to Form, after which select your required form. Ta-da! Customized-shaped images.

powerpoint presentation: cropping an image into a custom shape

10. Current web sites inside PowerPoint.

Custom says that if you wish to present a web site in a PowerPoint, it’s best to simply create a hyperlink to the web page and immediate a browser to open. For PC customers, there’s a greater choice.

Third social gathering software program that integrates absolutely into PowerPoint’s developer tab can be utilized to embed a web site immediately into your PowerPoint utilizing a standard HTML iframe. Top-of-the-line instruments is LiveWeb, a third-party software program which you can set up in your PowerPoint program.

Through the use of LiveWeb, you don’t should interrupt your PowerPoint, and your presentation will stay fluid and pure. Whether or not you embed an entire webpage or only a YouTube video, this generally is a high-quality third social gathering enchancment. To put in the add-on, easy head to the LiveWeb website and observe the directions.

Sadly, Mac customers don’t have an analogous choice. second alternative is to take screenshots of the web site, hyperlink in by a browser, or embed media (akin to a YouTube video) by downloading it on to your laptop.

11. Strive Utilizing GIFs.

GIFs are looped animated photos used to speak a temper, concept, data, and rather more. Customers add GIFs to PowerPoints to be humorous or rapidly demo a course of. It is easy so as to add GIFs to your slides. To take action, merely observe these steps:

  • Obtain and save the GIF you need.
  • Go to the slide you need the GIF on.
  • Go to the House tab, and click on both Insert or Image.
  • From the Image drop-down menu, select Image from File.
  • Navigate to the place you saved your GIF and choose it. Then, select Insert.
  • It would play routinely the second you insert it.

PowerPoint Course of

12. Preserve it easy.

PowerPoint is a wonderful device to help your presentation with visible data, graphics, and supplemental factors. Because of this your PowerPoint shouldn’t be your complete presentation. Your slides — irrespective of how artistic and exquisite — should not be the star of the present. Preserve your textual content and pictures clear and concise, utilizing them solely to complement your message and authority.

In case your slides have dense and cluttered data, it’s going to each distract your viewers and make it more likely that you’ll lose their consideration. Nothing in your slides must be superfluous! Preserve your presentation persuasive by holding it clear. There are a couple of methods to do that:

  • Restrict bullet factors and textual content.
  • Keep away from paragraphs and lengthy quotes.
  • Preserve “white house” or “unfavorable house”.
  • Preserve percentages, graphs, and knowledge tremendous fundamental.

13. Embed your font recordsdata.

One fixed downside presenters have with PowerPoint is that fonts appear to vary when presenters transfer from one laptop to a different. In actuality, the fonts usually are not altering — the presentation laptop simply doesn’t have the same font files installed. Should you’re utilizing a PC and presenting on a PC, then there’s a easy workaround for this difficulty.

Right here’s the trick: Once you save your PowerPoint file (solely on a PC), it’s best to click on File, then Choices, then open up the Save tab. Then, choose the Embed fonts within the file test field underneath Protect constancy when sharing this presentation. Now, your presentation will preserve the font file and your fonts won’t change once you transfer computer systems.

The macOS PowerPoint model has an analogous operate. To embed your fonts on a Mac, do the next:

  • Open up your presentation.
  • On the highest bar, click on PowerPoint, then click on Preferences.
  • Below Output and Sharing, click on Save.
  • Below Font Embedding, click on Embed fonts within the file.

14. Save your slides as a PDF file for backup functions.

Should you’re nonetheless fearful of your presentation displaying up otherwise when it’s time to current, it’s best to create a PDF model simply in case. This can be a good choice if you happen to’ll be presenting on a distinct laptop. Should you additionally run into a difficulty the place the presenting laptop doesn’t have PowerPoint put in, you may also use the system viewer to open up the PDF. No laptop computer will ever provide you with bother with this file kind.

The one caveat is that your GIFs, animations, and transitions gained’t switch over. However for the reason that PDF will solely work as a backup, not as your main copy, this must be okay.

To avoid wasting your presentation as a PDF file, take the next steps:

  • Go to File, then click on Save as …
  • Within the pop-up window, click on File Format.
  • A drop-down menu will seem. Choose PDF.
  • Click on Export.

You may as well go to File, then Export, then choose PDF from the file format menu.

15. Embed multimedia.

PowerPoint lets you both hyperlink to video/audio recordsdata externally or to embed the media immediately in your presentation. You must embed these recordsdata if you happen to can, however if you happen to use a Mac, you can not really embed the video (see word beneath). For PCs, two nice causes for embedding are:

  • Embedding lets you play media immediately in your presentation. It would look rather more skilled than switching between home windows.
  • Embedding additionally implies that the file stays inside the PowerPoint presentation, so it ought to play usually with out additional work (besides on a Mac).

Be aware: macOS customers of PowerPoint must be additional cautious about utilizing multimedia recordsdata.

Should you use PowerPoint for Mac, then you’ll at all times must carry the video and/or audio file with you in the identical folder because the PowerPoint presentation. It’s finest to solely insert video or audio recordsdata as soon as the presentation and the containing folder have been saved on a conveyable drive of their everlasting folder. Additionally, if the presentation will likely be performed on a Home windows laptop, then Mac customers want to ensure their multimedia recordsdata are in WMV format. This tip will get a bit sophisticated, so if you wish to use PowerPoint successfully, think about using the identical working system for designing and presenting, it doesn’t matter what.

16. Deliver your personal {hardware}.

Between working methods, PowerPoint continues to be a bit jumpy. Even between differing PPT variations, issues can change. One strategy to repair these issues is to just be sure you have the appropriate {hardware} — so simply carry alongside your personal laptop computer once you’re presenting.

Should you’re tremendous involved concerning the totally different methods you might need to make use of, then add your PowerPoint presentation into Google Slides as a backup choice. Google Slides is a cloud-based presentation software program that can present up the identical means on all working methods. The one factor you want is an web connection and a browser.

To import your PowerPoint presentation into Google Slides, take the next steps:

  • Navigate to slides.google.com. Ensure you’re signed in to a Google account, ideally your personal.
  • Below Begin a brand new presentation, click on the empty field with a plus signal. This can open up a clean presentation.
  • Go to File, then Import slides.
  • A dialog field will come up. Faucet Add, then click on Choose a file out of your machine.
  • Choose your presentation and click on Open.
  • Choose the slides you’d wish to import. If you wish to import all of them, click on All within the higher right-hand nook of the dialog field.
  • Click on Import slides.

powerpoint presentation: importing slides into google slides

Once I examined this out, Google Slides imported the whole lot completely, together with a form whose factors I had manipulated. This can be a good backup choice to have if you happen to’ll be presenting throughout totally different working methods.

17. Use Presenter View.

In most presentation conditions, there will likely be each a presenter’s display and the principle projected show in your presentation. PowerPoint has an ideal device known as Presenter View, which might be discovered within the Slide Present tab of PowerPoint. Included within the Presenter View is an space for notes, a timer/clock, and a presentation show.

powerpoint presentation: using presenter view

For a lot of presenters, this device may help unify their spoken presentation and their visible assist. You by no means wish to make the PowerPoint seem to be a stack of notes that you just’re studying off of. Use the Presenter View choice to assist create a extra pure presentation.

Professional Tip: In the beginning of the presentation, you must also hit CTRL + H to make the cursor disappear. Hitting the “A” key will carry it again if you happen to want it!

Your Subsequent Nice PowerPoint Presentation Begins Right here

With type, design, and presentation processes underneath your belt, you are able to do much more with PowerPoint than simply displays in your purchasers. PowerPoint and comparable slide purposes are versatile instruments that shouldn’t be forgotten. With an ideal template, you might be in your strategy to creating displays that wow your viewers.

Editor’s word: This publish was initially printed in September 2013 and has been up to date for comprehensiveness.

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