What Is a Content material Calendar?

A content material calendar is a useful resource that helps you arrange what you’re going to publish, when, and the place. 

You possibly can create one with a easy spreadsheet. Or use a venture administration software.

Your content material calendar will allow you to:

  • Simplify collaboration between workforce members
  • Save time
  • Decrease errors
  • Streamline processes

This can be a content material calendar instance:

content calendar example

You want a content material advertising and marketing calendar if: 

  • You often publish content material to realize particular objectives
  • You collaborate with totally different folks to generate and publish these content material items

Content material calendars allow you to handle all forms of content material: weblog posts, movies, social posts, and extra.

(Excited about a content material calendar particularly for social media? Take a look at our article about social media content calendars and get a free template.)

Now, let’s discover ways to construct a content material calendar that meets your wants. 

Methods to Create a Content material Calendar, Step by Step

Beneath, we’ll stroll you thru find out how to construct your personal template. And plan and publish your content material. 

If you have already got that down, be at liberty to skip to our list of the best content calendar tools.

1. Construct Your Template

There isn’t a proper or fallacious strategy to construct a content material calendar template. (So long as it helps you intend and publish content material on time.)

Nonetheless, most content material calendars will want the next data to maintain you on monitor:

  • Publish date
  • Due date
  • Proprietor or writer
  • Standing
  • Title or matter
  • Content material kind
  • Hyperlink to recordsdata (Google Docs, Google Drive, and so on.)
Semrush content marketing calendar

Every content material advertising and marketing calendar will look totally different, relying on the content material codecs you publish.

As a result of every content material kind has particular necessities.

Right here’s what you may embody for these common content material varieties:

For weblog posts:

For social posts:

  • Picture or video file
  • Caption
  • Tagged customers
  • Hashtags

For podcasts:

  • Hyperlink to script
  • Interviewee data: Identify, contact information, social handles, and so on.
  • Authentic audio recordsdata
  • Edited audio file

For movies: 

  • Hyperlink to script
  • Interviewee data
  • Caption
  • Authentic video recordsdata
  • Edited video file
  • Thumbnail

Our free template features a “primary” content material calendar, in addition to non-compulsory fields for every content material kind:

When you’ve created your content material calendar, share it with everybody in your workforce (and every other groups concerned). And ensure they perceive find out how to use it. 

Keep in mind to doc these directions:

Create a step-by-step doc during which you clarify find out how to use your content material calendar. 

Then, share it along with your colleagues. And preserve it up to date.

These kinds of paperwork are referred to as Normal Working Procedures. They forestall errors and allow you to onboard new workers and collaborators. 

2. Plan Your Content material

To plan your content material, it’s essential to select the subjects you’ll speak about. And assign duties to everybody concerned. 

Methods to Select Matters

Selecting subjects that can have interaction your audience is vital. 

To do this, you could first analysis your clients and potential clients. Perceive their pursuits, ache factors, and expectations. 

Then, you can begin arising with an inventory of particular content material items.

Viewers analysis is a large matter, although. 

It includes speaking to your clients, taking a look at your information, analyzing your opponents, and extra. 

(Learn this text on content planning to study the fundamentals).

Say you personal a web based software for ecommerce professionals. 

After analyzing your viewers, you’ve discovered that your clients have an interest within the following subjects:

  • Bettering their logistic administration processes
  • Discovering worthwhile merchandise to promote
  • Coping with taxes and customs when promoting overseas

So you will have the “broad” subjects. Now it’s essential to outline the subjects of particular content material items. 

You possibly can provide you with these concepts by yourself—or you may run a Google search and see what different websites are doing. 

Semrush’s Topic Research tool additionally expedites your search. 

Go to the software and kind in a subject, like “ecommerce logistics.”

Then, click on “Get content material concepts.”

Topic Research tool

You’ll see totally different playing cards. Every of them is a associated matter. 

related topics

In case you click on on certainly one of these playing cards, you’ll see the “Subtopic quantity.” 

That is the search volume of that key phrase: the estimated variety of occasions customers seek for that key phrase on Google in a month. 

The upper this quantity is, the upper the curiosity within the matter. 

You’ll additionally see headlines of different articles, in addition to associated questions. 

headlines and related questions

One query that normally comes up at this stage: How typically must you replace your content material calendar? 

In case you’re a solo marketer publishing easy social posts, you may plan per week or a month upfront. 

You probably have an enormous workforce, or in case your content material requires lots of work, you’ll want extra time. Some corporations plan nicely upfront (six months or perhaps a yr).

As a tenet, the extra advanced your processes are, the extra time you’ll want. 

Do not forget that a content material calendar is only a software that can assist you plan and develop your content material items. You might be versatile and alter your schedule if wanted. 

Methods to Assign Duties

In case you use a spreadsheet, you may tag customers (writing “@ + [their name]”) to point that they’re in control of a job.

Assign tasks in content calendar

This methodology will do the job for small groups with easy processes. But it surely’s not the best choice for greater tasks, with a number of folks concerned in every content material piece.

In these instances, it’s higher to make use of a venture administration software.

First, invite colleagues and collaborators to your calendar. 

Most venture administration software program permits you to assign customers as “House owners” of a job. And so they obtain a notification when the standing of the duty adjustments ultimately. 

With these instruments, it’s loads simpler for customers to see the duties they’re in control of. 

For instance, with Semrush’s Advertising and marketing Calendar, you may examine the “My Duties” tab.

My Tasks tab

Tip: If it’s essential to get somebody’s approval earlier than publishing, plan for a minimum of two or three additional days. This fashion, in the event that they request adjustments or don’t reply instantly, you may nonetheless meet your deadline. 

Your content material calendar will let you monitor the content creation course of.

3. Publish Your Content material

Publish your content material instantly. Or schedule it to publish forward of time. 

Most platforms embody built-in scheduling options: social media websites, WordPress, Anchor (for podcasts), and extra. 

These are some instances during which scheduling content material items is beneficial:

  • In case you’re managing the content material technique of various companies (like within the case of freelancers or companies) 
  • If the most effective time to publish content material doesn’t match your working hours (or your workers’)
  • In case you’re publishing content material for customers in a distinct time zone
  • In case you attain an settlement with one other enterprise to publish one thing on the similar time (like a case examine)

In these instances, scheduling content material minimizes errors and helps you keep on monitor.

The Finest Content material Calendar Instruments (+ Templates)

There are lots of content material calendar software program choices. They are often on-line platforms, apps, or plugins. 

Listed below are our favorites, organized by enterprise measurement:

For solo entrepreneurs with restricted budgets:

For companies with a workforce of content material creators (inner and/or exterior):

Let’s overview every one and share content material calendar examples and templates. 

Google Sheets

Google Sheets is a good start line for creating your content material calendar. It’s free, and all of your work is saved within the cloud. 

That is what a content material calendar constructed with Google Sheets seems like:


Google Sheets is a stable choice on your content material calendar in case you’re a newbie or a solo marketer. 

(When you begin scaling your content material manufacturing, it’s higher to depend on a extra strong venture administration software.)

Obtain our Google Sheets content calendar template

Word: It’s also possible to use different spreadsheet software program, like Microsoft Excel or Numbers. 

WordPress Editorial Calendar 

The WordPress Editorial Calendar is a free plugin that helps you handle your weblog content material calendar. 

It’s a easy however efficient plugin. 

WordPress Editorial Calendar overview

The plugin generates a calendar that exhibits all of your articles (drafts, scheduled, and printed).

You possibly can edit or delete posts from the calendar. And use the drag-and-drop characteristic to make adjustments simply. 

This plugin helps you schedule your weblog posts, however it doesn’t provide any collaboration choices. 

Semrush Advertising and marketing Calendar

Semrush’s Advertising and marketing Calendar helps you to create and handle your advertising and marketing calendar whereas collaborating with different groups.

Semrush Marketing Calendar overview

This software helps you to map out all of your advertising and marketing actions. 

With it, you may visualize all of your content material items in a single calendar, assign duties, connect recordsdata, and extra. 

To get began, go to the Marketing Calendar and click on the “+ New exercise” button.

New activity button highlighted

A kind will pop up. Add all the main points of your content material piece. Amongst different issues, you may connect recordsdata, assign duties, and set deadlines.

Add details to your content piece box

You possibly can even filter your view by Marketing campaign, Standing, Person, or Tag. 

To take action, click on the “Filter” button and select your filters.

Choose filters and save

Then, click on “Save view” and add a reputation. This may create a brand new view, which you’ll come again to later. 

For instance, you can create a filter that exhibits each “In progress” job assigned to you. 

This may offer you a hen’s-eye view of every thing you need to be engaged on, with deadlines. 


Trello permits you to create and handle kanban boards. 

A kanban view is sort of a Put up-it board hanging in your wall. It permits you to visualize your progress in a single place. 

It seems like this: 

Trello board overview

As you’re employed on a job, you utilize Trello’s drag-and-drop options to alter it to a distinct standing. 

Begin with this Trello content calendar template

Trello additionally permits you to visualize your kanban board as a calendar. (However you’ll must pay for a Premium account.) 

Word: To see the Calendar view, go to your board, click on on the arrow button, after which examine “Calendar.” It’s essential add deadlines to your duties if you would like them to point out on the calendar. 

Calendar view in Trello


Notion permits you to create a tailored content material calendar and configure totally different views for it. 

Notion content calendar

Notion stands out as a result of it’s extremely customizable. You need to use it to create your content material calendar advertising and marketing software, amongst many different issues. 

This versatility has its disadvantages, although: 

You’ll need a while to get used to Notion’s interface. It provides lots of choices, and it could actually get overwhelming. 

However when you get the dangle of it, you’ll discover that it’s a really highly effective software. 

To hurry up the method, obtain this Notion content calendar template.


Asana is an easy-to-use, highly effective software. It’s a great choice for greater groups, with advanced processes. 

That is what it seems like: 

Asana editorial calendar

With Asana, you may create and assign duties, visualize your progress utilizing totally different views (like a calendar or timeline), and handle your workflows.

It additionally provides integrations with among the hottest instruments on the market (like Slack, Gmail, Zoom, and plenty of others).

Do that Asana content calendar template

The Technique Behind Your Content material Calendar

Your content material calendar and content material technique should not the identical factor. Your content material calendar is merely the place to handle the execution of your content material technique

Right here’s an instance to reveal the variations between the 2 phrases: 

You’re organizing an occasion for entrepreneurs. You wish to create content material to generate extra registrations. 

Your content material technique might state that you simply wish to attain 500 registrations earlier than February 20. To realize your objective, you’ll publish two movies per week interviewing your panelists. 

Along with your content material calendar, you intend every particular video. It might state, as an example, that on February 1 you’ll publish a two-minute video interview with Mary Connors, a pay-per-click (PPC) specialist. 

As you may see, your technique should at all times come first. Your content material calendar helps you execute that technique.

Let’s briefly cowl the fundamentals to outline your content strategy

Perceive Your Goal Viewers

Earlier than you begin creating content material, you could perceive your audience and outline your purchaser persona (an in depth profile of your potential buyer).

That is key for creating quality content that brings outcomes. 

By defining your purchaser persona, you may resolve the next:

  • The subjects you’ll speak about
  • The content material codecs you’ll use
  • The platforms you’ll be on

Tip: You possibly can have a number of purchaser personas and outline a distinct technique for every of them. Since sources are restricted, it is higher to prioritize content material on your purchaser persona with the best potential. This implies focusing first on content material for audiences with greater content marketing ROI (return on funding). 

And the way do you carry out viewers analysis?

You are able to do the next:

  • Discuss to workers in your group who’re in contact with clients
  • Interview your clients
  • Examine the trade and your opponents

Your workers and (particularly) your clients are the most effective sources of knowledge.

By speaking to workers and clients, you’ll accumulate insights on the subjects you need to cowl (and the most effective codecs to take action).

Ask them how your organization helps them, the issues they face daily, or the forms of content material that they like (weblog posts, newsletters, LinkedIn posts, and so on.). 

Use your clients’ replies to begin defining particular items of content material. 

Moreover speaking to your clients, you may depend on Semrush instruments to investigate your trade and opponents. 

One2Target is a software that helps you get to know your potential clients. 

Begin by getting into your opponents’ domains. (You possibly can add as much as 5.) Click on “Analyze.”

One2Target tool

You’ll see a dashboard with in-depth details about their viewers (demographics, socioeconomic data, conduct, and extra).

One2Target dashboard overview

This can be a nice strategy to perceive your viewers (or your potential viewers) and plan content material that matches their wants. 

Learn our in-depth information to finding your target audience for extra particulars.

Carry out a Content material Audit

Conducting a content audit means analyzing the efficiency of your content material. 

It’s going to allow you to perceive the next: 

  • The forms of content material that work finest. Analyze these to create comparable ones sooner or later.
  • The content material items which can be outdated. You possibly can enhance them or delete them. 

You possibly can carry out a content material audit for every type of content material: weblog posts, social media posts, YouTube movies, and so forth.

After conducting a content material audit, you can begin filling out your content material calendar with new content material items. Or content material items that want enchancment. 

The Semrush Content Audit Tool can assist you analyze your web site’s content material. 

Get began by clicking “+ Create venture.”

Content Audit Tool

A kind will pop up. Fill out your area, select a reputation on your venture, and click on “Create venture.”

Create project in Content Audit Tool

Now, choose the folder that you simply wish to audit (like “/weblog”) and click on “Begin Audit.”

add subfolders to edit

Join your Google Analytics account for extra data, like Content material Units. 

Content material Units classify your content material into 4 classes:

  1. Rewrite or take away
  2. Must replace
  3. Fast overview
  4. Poor content material

To take action, the software considers totally different standards (resembling web page views, backlinks, and extra). 

You possibly can customise these classes: Click on the “Settings” button and hit “Edit set.”

Navigate to Edit set button

Outline your personal standards, like phrase rely, backlinks, web page views, and extra. Then, click on “Apply adjustments.”

Add your criteria and apply changes

The software will reclassify your content material items primarily based in your selections.

Professional tip: The Content material Audit Device helps you audit your web site’s content material. If you wish to monitor visitor posts (on exterior websites), use our Post Tracking software. 

Set Targets and Outline Your Technique

Earlier than you create any piece of content material, you could set clear objectives. 

Do not forget that your objectives have to be SMART:

  • Particular
  • Measurable
  • Actionable
  • Related 
  • Time-bound

Say you’re making a collection of articles explaining how your on-line platform works. 

An instance of a SMART objective can be: Publish 4 articles per 30 days to enhance retention by 3% in Q1. 

Or: Replace 5 weblog articles that rank in positions 11 to twenty per week to extend site visitors to the weblog by 15% earlier than the tip of the yr. 

Be taught extra about content marketing metrics that you need to be monitoring. 

To set these objectives, you could perceive your viewers and their expectations.

And also you additionally must know the way your present content material is performing. That’s why operating a content material audit is essential. 

After getting set objectives, begin including particular duties to your content material calendar. 

To seek out new content material concepts, examine these articles: 

Begin Filling Out Your Content material Calendar

As you may see, a content material calendar is a straightforward software for managing on a regular basis content-related duties. 

Behind this useful resource, there’s an entire content material technique you could plan out. 

Be taught extra about content marketing with these in-depth sources:

And in case you’re prepared to begin working in your content material technique, take a look at the Semrush Content Marketing toolkit.


Author admin

More posts by admin

Leave a Reply